Set up mobile check-in
Employees can check in and out from the HCM Cafe mobile app. Their location is checked against the sites you allow. Start from Mobile Check-in Setup.
1. Create check-in sites
In Check-in Sites, add each place employees can check in from.
| Field | What it does |
|---|---|
| Site Name / Code | Identify the site. |
| Site Type | Office, Client site, Field or Other. |
| Location and radius | The site's latitude and longitude, and the radius of the allowed area. The map shows the area once coordinates are entered. |
2. Create a check-in policy
In Check-in Policy, select Add Policy and choose the Attendance Groups it applies to. A group can be in only one policy. Mark one policy as the Default policy for everyone else.
Where employees can check in
| Field | What it does |
|---|---|
| Allow check-in / Allow check-out | Employees can check in or out from the app. |
| Check-in must be at a site / Check-out must be at a site | When off, punches work from anywhere and the nearest site is still recorded. |
| Check out at the check-in site | Check-out must be at the same site as check-in. |
| Outside the allowed area | Don't allow, or Send for approval: the employee gives a reason and the punch is recorded only if approved. |
| When several sites match | Closest site, or Assignment priority. |
| Include org location sites | Employees can also use sites linked to their org location. |
Location checks
| Field | What it does |
|---|---|
| Check location accuracy / Accuracy limit | Turn away punches whose GPS accuracy is worse than the limit, in metres. A site can set its own limit. |
| Mock location | When the phone reports a fake-location app: Allow, Allow and flag, or Don't allow. |
| Allow offline check-in / Oldest offline punch | Punches made without a connection are sent later with their original time, unless older than the limit in minutes. |
Check-in and check-out order
| Field | What it does |
|---|---|
| Allow check-out without check-in | When off, an employee must check in first. |
| Longest shift | After this many hours, an open check-in no longer counts, so the next punch can be a new check-in. |
| Minimum gap between punches | Punches closer together are treated as duplicates. |
3. Assign sites to employees
In Employee sites, search for an employee and select Assign Site. Choose the site, Priority (lower wins; org location sites count as 1000), Effective from and optionally Effective to. Employees with no assigned sites can still use their org location's sites if the policy allows it.
Next step
Share Check in from the mobile app with employees and approvers.