Attendance group parameters
An attendance group is a set of employees who share the same attendance rules. Create one in Attendance configuration → Group parameters → Add group parameter, then assign employees to it in their employee record.
Fields
| Field | What it does | Rules |
|---|---|---|
| Group name | Identifies the group. | Required. Up to 150 characters, no special characters. |
| Full day total work hour | The worked time needed for Present. | Required, more than zero, greater than the half-day hours. Example: 08:00. |
| Half day minimum work hour | The worked time needed for Half day. Less than this is Absent. | Required, more than zero, less than the full-day hours. Example: 04:00. |
| Include grace time in total hours | Count the shift's grace time towards worked hours. | — |
| Exclude break hour | Subtract the shift break from worked hours. | — |
| Auto shift applicable | Pick the shift automatically from the employee's punches. | — |
| Shift roster applicable | Employees in the group can be given shifts through a roster. | — |
| Time zone | The time zone used for attendance times. | — |
| Work hour calculation type | How worked hours are counted from punches. See below. | Required. |
| Shift applicable | The shifts that can be assigned to employees in this group. | — |
| Holiday calendar | The group's holiday calendar. | Required. |
| Week off | The group's week-off pattern. | Required. |
| Active | Whether the group is used for processing. | — |
Work hour calculation type
| Type | Worked time is… |
|---|---|
| Shift timings | From the first punch to the last punch, but only the part inside the shift's start and end. Early arrival and late stay don't count. |
| Fixed hours | From the first punch to the last punch, in full. |
The shift break is then subtracted if Exclude break hour is on and the shift has a break.
Example
Full day 08:00, half day 04:00, Shift timings, break excluded. Shift 09:00–18:00 with a 13:00–14:00 break.
| Punches | Worked | Status |
|---|---|---|
| 08:40 – 18:20 | 09:00–18:00 = 9h, minus 1h break = 8h | Present |
| 09:05 – 14:30 | 5h25, minus 1h = 4h25 | Half day |
| 09:00 – 12:30 | 3h30 (before the break) | Absent |
Regularization reminder emails
From the group list, Regularization reminder emails sends reminders about days that need regularizing to the Employee, their Reporting manager (team summary), or Admins (whole group). Use Email templates to change the wording and Email logs to see what was sent.