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Add variable pay

Variable pay is a one-time amount for a pay period, such as a bonus, an incentive or a recovery. Only approved entries are paid when the period is processed.

Add a single entry​

  1. Go to Variable Pay and choose the payroll policy and pay period.
  2. Select Add entry.
  3. Choose the employee and the Component, and enter the Amount. The amount must be greater than zero.
  4. Under Pay in, choose Regular run to pay it with the month's salary, or Off-cycle run to pay it separately after the regular payroll is finalized.
  5. Save the entry. Its status is Waiting for approval.

Add many entries from a sheet​

  1. Select Download sheet, choose the components and employees, and download it as Excel or CSV. The sheet has one column per component, filled with any amounts already entered for the period.
  2. Fill in the amounts:
    • A blank cell changes nothing.
    • A number adds or updates the entry.
    • 0 removes the entry.
  3. Select Import variable pay and upload the file. You can also upload your own CSV or Excel file with the columns Employee Code, Component Code, Amount and Remarks.

Nothing is saved unless every row is valid. Fix the rows reported as errors and upload again.

Approve entries​

Select the entries and choose Approve or Reject.

StatusMeaning
Waiting for approvalNot paid until approved.
ApprovedPaid in the next run for the period.
RejectedNot paid.
PaidIncluded in a processed run.

If the run is already processed​

If you change variable pay after the run was processed, the run shows Variable pay changed after the run was processed. Reprocess the run. under Before you finalize. Reprocess the run before finalizing.