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Set an employee's salary

An employee is paid only once they have an approved salary. A salary is set through a compensation revision, which goes through your approval workflow. Use the same steps for a new joiner's first salary and for later increments.

Before you start​

  • At least one pay structure exists. See Set up payroll.
  • The employee has been created.

Steps​

  1. Go to Compensation Revisions and select New Revision.
  2. Fill in the details:
    • Employee – the employee whose salary you are setting.
    • Revision Type – the reason for the revision.
    • Effective From – the date the salary applies from.
    • Pay Structure – the structure used to split the salary into components.
    • Annual Salary – the employee's annual salary.
  3. Check the Salary Breakdown. It updates as you type and shows each component's amount.
  4. Select Submit for Approval.

Result​

The revision is sent to the approvers in your workflow. When it is approved, it is used by every payroll run from its effective date. There is no separate step to activate it.

If submission fails, the revision is saved as a draft. Open the draft and select Submit for Approval again.

Changing a salary for a month that is already paid​

Create a revision with the earlier effective date and get it approved. The next regular payroll run works out the difference for the months already paid and pays it as arrears.

Many employees at once​

For annual increments or a file upload, use Salary batches to create many revisions together.