Attendance summary for payroll
Payroll reads attendance from a per-employee summary for each pay period. Attendance Summary shows it.
With attendance from the system
The summary is a snapshot of each employee's attendance and leave for the attendance window. Select Take snapshot to create it before processing; anyone without one gets a snapshot automatically when the run is processed.
If attendance for an already-closed month changes later, the next run takes a fresh snapshot of that month and pays the difference as arrears.
With uploaded attendance
When processing rules are set to Upload attendance summary, enter each employee's days for the period. Fill one of:
- LOP days, or
- Paid days, or
- the full breakdown: Present, Paid leave, Week offs, Holidays and LOP days.
With a breakdown, the days must add up to the employee's days in the attendance window. An employee without a row is paid in full.
Upload a file
Download the template, fill in one row per employee, and upload it. Rows that don't add up are listed with the reason, and nothing is saved until every row is valid.
Example
30-day attendance window. One employee had 2 days of unpaid absence:
| Option | Enter |
|---|---|
| LOP days | 2 |
| Paid days | 28 |
| Breakdown | Present 20, Paid leave 1, Week offs 6, Holidays 1, LOP 2 |
Locking
Once the run is processed, the summary is locked until the run is published, cancelled or reversed.