Processing rules
Payroll configuration → Processing rules sets, for each payroll policy, how runs take attendance and handle problem cases.
Attendance
| Option | Effect |
|---|---|
| Use attendance from the system | Paid days and LOP come from HCM Cafe attendance and leave. Days after the attendance cut-off are paid as present and corrected next month. |
| Upload attendance summary | For organizations that don't use HCM Cafe attendance. Enter or upload each employee's days on the Attendance Summary page. |
Lock attendance while payroll is processed: the lock starts when a regular run is first processed and ends when it's published, cancelled or reversed. While it's on, leave and attendance requests in the run's attendance window can't be applied, approved or cancelled, and uploaded attendance can't be changed.
Days with no attendance record
| Option | Effect |
|---|---|
| Stop processing the employee | The employee fails processing with the dates, so nobody is paid for days attendance never covered. Fix or upload attendance and process again. |
| Count as loss of pay | Each such day is a full LOP day, including week offs and holidays. |
| Pay as normal | The days are paid. The run warns how many employees have such days. |
Negative net pay
Negative net pay is never sent to the bank. Choose a Recovery component (a deduction) to recover it automatically in the employee's next regular or full and final run.
Minimum net pay
Minimum net pay (% of gross): employees whose net pay falls below this percent of their gross for the days employed are flagged Net pay below minimum, and the run warns before you finalize. LOP, loans, tax and recoveries all count. Hold their pay or finalize as it is. 0 turns the check off.
Example: minimum 30%. Gross 40,000, deductions 30,000 → net 10,000 = 25% of gross, so the employee is flagged.
Late coming
Late minutes beyond the shift grace are added up for the attendance window and deducted at the hourly rate.
| Field | What it does |
|---|---|
| Late coming deduction component | The deduction used. Leave empty to turn late-coming deductions off. |
| Hourly rate basis | The components the hourly rate is worked out from. Empty uses all earnings. |
| Free minutes per month | Late minutes allowed before anything is deducted. |
| Rate | A multiplier on the hourly rate. |
| Also count early exit minutes | Add early-leaving minutes too. |
Example: 60 free minutes; an employee is late for 95 minutes in the month. 35 minutes are deducted at the hourly rate × the rate.