The Avail tab of Leave configuration decides when and how employees in one leave group can take one leave type. Every leave request is checked against these rules. If a rule isn't met, the employee sees a message explaining why; see Leave request messages.
Avail configuration
| Field | What it does | Rules |
|---|
| Minimum at once | The fewest days one request can cover. | 0–365. 0 means no minimum. |
| Maximum at once | The most days one request can cover. Also the most continuous days of leave, counting adjoining requests of the same type. | 0–365. 0 means no maximum. |
| Minimum per year | The fewest days of this leave to take in a year. | Up to 366. |
Sandwich
A sandwich is a week off or holiday that falls between two leave requests, for example leave on Friday and Monday with a weekend in between.
| Field | What it does |
|---|
| Sandwich | Count the week offs and holidays between two adjoining requests as leave. An employee who applies on one side of the gap has to include the gap days in the request. |
| Neglect sandwich for halfday | Don't apply the sandwich rule when either side of the gap is a half day. |
| Neglect sandwich for different leaves | Don't apply the sandwich rule when the two requests are for different leave types. |
Only gaps of up to 10 days are checked.
New joinee
| Field | What it does |
|---|
| New joinee leave restrict | Stop new joiners from taking this leave for a while. |
| New joinee restrict type | Count the restriction in days from the date of joining, or in months of service. |
| New joinee restrict value | The number of days or months. |
Document
| Field | What it does |
|---|
| Document upload mandatory | Require a supporting document. |
| Day limit to upload document | The request length, in days, from which a document is required. |
Accepted files: PDF, DOCX, JPG, JPEG, PNG and XLSX, up to 5 MB.
Leave travel allowance
| Field | What it does |
|---|
| LTA applicable | Employees can mark a request of this type as Leave Travel Allowance. Only one LTA request is allowed per year. |
| Days to apply LTA | The minimum days an LTA request must cover. |
Occasions
| Field | What it does |
|---|
| Occasions limit | The most separate requests (occasions) of this type allowed in the year. |
Restrict applying
| Field | What it does |
|---|
| Restrict employee from applying | Employees can't apply for this type themselves. |
| Restrict manager proxy for subordinate | Managers can't apply on behalf of their team. |
| Restrict admin proxy for subordinate | Admins can't apply on behalf of employees. |
General
| Field | What it does |
|---|
| Allow leave request for previous year | Allow requests for dates before the start of the current leave year. |
| Next year leave request restriction type | How requests that reach into the next leave year are handled. Block for next year: not allowed. Allow continuation only: allowed only when the request starts in the current year. Allow start year only: requests that start next year are allowed if both dates are within the Future days window. Allow both scenarios: either of the last two. |
| Allow only for full day | Half-day requests aren't allowed. |
| Weekoff included | Week offs inside the request count as leave days. |
| Weekoff occasions skip | The number of times in the year a week off inside a request is not counted, before Weekoff included applies. |
| Holiday included | Holidays inside the request count as leave days. |
| Days skipped for holiday type | Holiday types that are never counted as leave. |
| Holiday occasions skip | The number of times in the year a holiday inside a request is not counted, before Holiday included applies. |
Avail days
| Field | What it does | Rules |
|---|
| Back days | How many days in the past a request can start. | Up to 366. |
| Future days | How many days ahead a request can be made. | Up to 366. |
Notice period
| Field | What it does |
|---|
| Restrict on notice period | Limit this leave while the employee is serving notice. |
| Days allowed during notice period | The days allowed during the notice period. |
Apply limit
| Field | What it does |
|---|
| Leave apply limit | Cap how many days can be applied in a period. |
| Apply limit frequency | The period the cap applies to, for example per month. |
| Number of leaves to limit | The cap in days. |
Clubbing
| Field | What it does |
|---|
| Clubbing of leaves applicable | Turn on clubbing restrictions, then choose the leave types this type must not be combined with. A request for this type can't overlap or sit directly next to leave of those types (for example, Casual Leave on Friday and Earned Leave on Monday with nothing in between). Other types can be combined freely. |
Negative leave
| Field | What it does |
|---|
| Negative leave applicable | Allow requests beyond the available balance. |
| Number of days negative leave | How far below zero the balance can go. |
When negative leave is off, a request can't be more than the available balance.
Example: sandwich with week off included
Rules for Casual Leave: Sandwich on, Weekoff included on, Weekoff occasions skip 0. Saturday and Sunday are week offs.
An employee has approved leave on Friday and applies for Monday. Saturday and Sunday sit between the two requests, so the employee is asked to include them. The Monday request becomes Saturday to Monday and uses 3 days of balance.
With Weekoff occasions skip set to 2, the first two such weekends in the year aren't counted.