Employee codes

1. Choose how codes are created

In Code series configuration, set the Employee parameter type:

Type	Behaviour
Manual	You type every employee code.
Automatic	Codes are generated from code series mappings. You type a code only when no mapping matches the employee.

2. Create code series

In Employee code series, select Add employee code series.

Field	What it does
Name	A unique name, for example Bengaluru staff.
Format	The parts of the code and their order. Drag them to reorder.
Prefix	Fixed text at the start, for example BLR.
Suffix	Fixed text at the end.
Separator	Character between the parts, for example -.
Length	Digits in the running number, for example 4 for 0001.
Year Based	Include the year in the code.
Active	Whether the series can be used.

Final format and Preview show the result, for example BLR-2026-0001.

3. Map series to employees

In Code series mapping, select Add code-series mapping. Choose the criteria — Location, Division, Department, Category, Grade, Employment type — and the Code series to use.

• Leave a field as Any to ignore it.
• An employee gets the matching mapping with the most criteria set.
• A mapping with every field set to Any is the default.
• If no mapping matches, the code is typed in by hand.

Mappings can't be added while the type is Manual.

Example

Mapping	Location	Category	Series
1	Any	Any	EMP-0001
2	Bengaluru	Any	BLR-0001
3	Bengaluru	Contract	BLRC-0001

A contract employee in Bengaluru matches all three and gets mapping 3, the most specific. A permanent employee in Pune gets mapping 1.